---
title: "How Tax ID Sub-Folders Work for SFTP Submissions"
slug: "how-tax-id-sub-folders-work-for-sftp-submissions"
updated: 2026-01-16T18:45:14Z
published: 2026-01-16T18:45:14Z
canonical: "docs.claim.md/how-tax-id-sub-folders-work-for-sftp-submissions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.claim.md/llms.txt
> Use this file to discover all available pages before exploring further.

# How Tax ID Sub-Folders Work for SFTP Submissions

For SFTP submissions, the way sub–Tax ID folders are created in the `/ReceiveFiles` folder is controlled by the **TaxID Sub-Folders** setting on the account. This setting affects **only** the data that Claim.MD returns to you (payer status messages and ERAs), not how you send files to Claim.MD.

To access this option:

1. Click **Settings** from the left menu.
2. Click the **Account Settings** tab.
3. In the **TaxID Sub-Folders** drop-down, select **Yes** to create subfolders by Tax ID. Otherwise, leave the option set to **No**.

   
  
![](https://cdn.document360.io/367e6528-88da-4443-9da1-fcdd7e6d4d49/Images/Documentation/image-1768588850195.png)  

A few key points:

---

### 1. All Status and ERA Files Always Have a Tax ID

Every claim status message and ERA file we generate will include an associated Tax ID.

---

### 2. When **TaxID Sub-Folders** Is ON

- Under `/ReceiveFiles`, Claim.MD will automatically create a subfolder for each Tax ID that has:
  - A payer status message, or
  - An ERA file
- Status messages are split into separate files per Tax ID and placed in the corresponding Tax ID subfolder.
- ERA files are also placed in the matching Tax ID subfolder.

If a claim is submitted without a valid Tax ID (missing or invalid):

- The rejecting status message is placed into a folder named using only the numeric portion of the submitted Tax ID (up to 9 digits).
- If there are no valid digits or the Tax ID cannot be interpreted, the folder name will be **`000000000`**.

---

### 3. When **TaxID Sub-Folders** Is OFF

- All returned files (status messages and ERAs) appear directly in `/ReceiveFiles`, with no subfolders.
- Status files may contain statuses for multiple Tax IDs in a single file.
- ERA files are still generated as one ERA per file, but all ERAs are placed in the parent `/ReceiveFiles` folder instead of Tax ID subfolders.